Northern School of Contemporary Dance (NSCD) needs to obtain and process a range of information about its students in order to exercise its responsibilities and fulfils its education, training and support obligations to you and to carry out other essential School activities.
Our Privacy Officer advises the School on how to comply with the data protection legislation and manages and coordinates requests made under GDPR.
Email: Dataprotection@nscd.ac.uk
Privacy Officer
Northern School of Contemporary Dance
98 Chapeltown Road
Leeds
LS7 4BH
If you believe we are not applying the law appropriately, you can complain to the Information Commissioners Office at https://ico.org.uk/make-a-complaint/
NSCD takes your privacy very seriously. This privacy notice explains how we use your personal information and your rights regarding that information. We are committed to being transparent about how we collect and use your data and to meeting our data protection obligations.
This notice was last updated 30 October 2024.
We collect a range of information about you – for recruitment, enrolment and admissions purposes, to deliver and administer your higher education and to support you through your student learning journey with us.
We will hold your application, your funding arrangements, details of your programme of study and your academic achievement.
As you progress through your course, we will collect attendance, assessment and achievement /graduation information about you and later, your destination and progression decisions.
Personal Data may also contain ‘Special Category Data’, which means any personal data about your racial or ethnic origin, religious or philosophical beliefs, health, sexual orientation, or your biometric data.
When you engage with NSCD student services, we will collect details necessary to provide that service to you e.g. for advice and wellbeing support, pastoral services, and bodywork support. Sometimes the information we seek will purely act as a baseline or starting point to monitor future support actions e.g. weight and height. Where this is the case we have strict protocols in place to ensure only the right people can access this information, it is gathered through a closed system (such as our VLE, Moodle) and the rationale for data collection has gone through our ethics committee protocols.
We will also collect information so that we can comply with our health and safety and management duties as well as for research, statistical and archival purposes.
Due to the nature of our courses, we will also collect information in other formats including audio and visual recordings in a variety of contexts (including classes, performances, presentations, lectures and other learning activities), images, photographs and showreels etc.
In all cases, we will hold your name, contact details, date of birth, nationality and immigration status, contact details and emergency contact details.
At registration, we capture a photograph of yourself, so that we can create your Student ID card. Your photograph will also be used as your profile picture associated with your student account to help staff to be able to easily identify you. You can change or remove the photo at any time.
Your student email account is the primary way you will be contacted by NSCD. The School will use this email account to send you emails about important academic information or information/advice that we feel may be of benefit to your studies.
At registration, you will also be asked for your contact preferences for emails related to student recruitment and other offers and opportunities that NSCD may want to send to you. Such emails will only be sent to you with your consent.
This list is not exhaustive and you will be given specific information when using a particular service e.g. using counselling services or where we need to tell you about something that is not already covered elsewhere. More information can be found in our other privacy notices created for users of specific services.
Please do not hesitate to ask us about any specific circumstances where your data has been collected.
We need to collect personal data from you for several reasons. For example, to keep formal and accurate records, to provide support and guidance, to monitor your attendance and academic progress and to provide appropriate learning and teaching support.
We hold financial, sponsorship and fees data so that we can invoice you correctly and record payments.
We collect information about your health, disability and learner support needs so that we can properly support you during your time at the School.
We also need to collect data so that we can run the business and activities of the School and in order to fulfil our legal obligations.
As you graduate, we will ask you to confirm your contact details as a new alumni, and seek your consent to use your data to keep in touch with you after graduation and for alumni relations.
At all times we will do so in compliance with the principles of the General Data Protection Regulation (GDPR) and for one of the legal bases set out in Article 6 of the Regulation.
In some cases, we will use your personal data because it is necessary to fulfil our contract with you or where we have a legal obligation to so do.
In other cases, we will use your data to perform the tasks we carry out in the public interest such as the provision of higher education and research.
Sometimes we will use your data on the basis of our legitimate interests. Where we do this we will only do so because we believe our interests are not overridden by any harm to your data protection rights.
In other cases we may feel it is appropriate to only use your personal data with your full consent. Where we do this you will be given full details of what you are consenting to and how you can withdraw that consent.
Your personal data will only be processed by relevant NSCD staff where the data is necessary for them to undertake their designated role.
Examples of relevant staff may include:
We may also be required to share your information with some external parties.
Examples of external parties include:
We will not share your data with parents without your consent other than in very serious emergency circumstances. All necessary information will be issued to you, the student, directly. It is then your responsibility to pass relevant information onto your parents or sponsors.
In some particular cases, the School may ask you to sign an agreement to seek your permission to provide information directly to a sponsor, e.g. an employer. In this event you are giving your permission for the School to provide this information directly to the sponsor.
Student email addresses are published in the School’s Outlook Address Book. This is for internal access only. You should not pass on anybody’s email address without their express permission.
The School takes data protection very seriously. The information we collect is stored safely and securely and processed in accordance with GDPR.
Your personal data will be handled in line with the School’s Data Protection and Information Security Policies.
Your personal data will only be kept for as long as is necessary.
Our Records Retention Schedule contains details of each types of record held across the organisation, who has responsibility for them and how long they should be held for.
As a data subject, you have a number of rights. You have the:
Right to be informed
Individuals have the right to be informed about the collection and use of their personal data.
Right of access
Individuals have the right to access and receive a copy of their personal data, and other supplementary information.
Right to rectification
The UK GDPR includes a right for individuals to have inaccurate personal data rectified, or completed if it is incomplete.
Right to erasure
The UK GDPR introduces a right for individuals to have personal data erased.
Right to restrict processing
Individuals have the right to request the restriction or suppression of their personal data.
Right to data portability
The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services.
Right to object
The UK GDPR gives individuals the right to object to the processing of their personal data in certain circumstances.
Rights related to automated decision making including profiling
The UK GDPR has provisions on automated individual decision-making (making a decision solely by automated means without any human involvement); and
profiling (automated processing of personal data to evaluate certain things about an individual). Profiling can be part of an automated decision-making process.
If you would like to exercise any of these rights, please contact the Privacy Officer.
We do require certain information from you to enable us to provide you with an education. You will engage with some of our teams on an optional basis, such as Student Advice and Wellbeing and Alumni Services. These teams will only be able to assist you or keep you informed if you choose to provide your information to them.
Generally, we do not send your personal data outside the UK. However, in some specific cases we may transfer the personal data we collect to countries outside the UK in order to perform our contract with you/ a contract with another organisation that requires your personal data i.e. a collaboration agreement with a School based outside of the UK as part of our study abroad programme.. Where we do this, we will ensure that your personal information is protected by way of an ‘adequacy regulation’ with the UK or by putting alternative appropriate measures in place to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the UK laws on data protection. For example, model contractual clauses, data sharing/data processing agreements and binding corporate rules (where applicable).
We will not make any decisions about you automatically using a computer, based on your personal data. All decisions affecting you will be taken by a human being.
