Privacy Notice - Learning & Participation

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Information you need to know

Northern School of Contemporary Dance (NSCD) needs to obtain and process a range of information about its participants in order to exercise its responsibilities and fulfil its education, training and support obligations to you and to carry out other essential School activities.

NSCD is the Data Controller.

Our Privacy Officer advises the School on how to comply with the data protection legislation and manages and coordinates requests made under GDPR.

Email: Dataprotection@nscd.ac.uk

Privacy Officer
Northern School of Contemporary Dance
98 Chapeltown Road
Leeds
LS7 4BH

If you believe we are not applying the law appropriately, you can complain to the Information Commissioners Office at https://ico.org.uk/make-a-complaint/

NSCD takes your privacy very seriously. This privacy notice explains how we use your personal information and your rights regarding that information. We are committed to being transparent about how we collect and use your data and to meeting our data protection obligations.

This notice was last updated 30 October 2024.

What information are we collecting?

We collect a range of information about you – for enrolment and administration purposes to support your journey within our Learning and Participation programmes.

When you engage with NSCD’s Learning and Participation team, we will collect information so that we can comply with our health & safety and management duties as well as for research, statistical and archival purposes.

In all cases, we will hold your name, contact details, date of birth, and emergency contact details.

At enrolment, you will also be asked for your contact preferences for emails related to a range of other offers and opportunities that NSCD may wish to send to you. Such emails will only be sent to you with your consent.

Why are we collecting your data and what is the legal basis for this?

We need to collect personal data from you for several reasons. For example, we need to keep formal and accurate records, provide support and guidance, to provide appropriate learning and teaching support.

We hold financial, sponsorship and fees data so that we can record payments.

We collect information about your health, disability and learner support needs so that we can properly support you.

We also need to collect data so that we can run the business and activities of NSCD and in order to fulfil our legal obligations.

At all times we will do so in compliance with the principles of the General Data Protection Regulation (GDPR) and for one of the legal basis set out in Article 6 of the Regulation.

In some cases, we will use your personal data because it is necessary to fulfil our contract with you or where we have a legal obligation to so do.

Sometimes we will use your data on the basis of our legitimate interests. Where we do this we will only do so because we believe our interests are not overridden by any harm to your data protection rights.

In other cases we may feel it is appropriate to only use your personal data with your full consent. Where we do this you will be given full details of what you are consenting to and how you can withdraw that consent.

Who has access to this data?

Your personal data will only be processed by relevant NSCD staff where the data is necessary for them to undertake their designated role.

Examples of relevant staff may include:

The leadership team for reporting and monitoring purposes
Learning and Participation team including Centre for Advanced Training staff
Other teams such as NSCD marketing that you engage with
IT Services

We may also be required to share your information with some external parties.

Examples of external parties include:

Local Authorities (e.g. council tax and other benefit purposes, including fraudulent claims)
Relevant government departments and other public bodies to which the School has a statutory obligation to release information including The Office for Students (OfS), the Quality Assurance Agency (QAA), Department for Education (DfE) and or other equivalent bodies from other countries
Police and other law enforcement agencies when they make a request for the purposes of detecting or preventing crime or the apprehension and prosecution of offenders
Providers of software we use or organisers of events for a strict purpose
Providers of our managed print services

How does the School protect your data?

The School takes data protection very seriously. The information we collect is stored safely and securely and processed in accordance with GDPR.

Your personal data will be handled in line with the School’s Data Protection and Information Security Policies.

For how long does the School keep your data?

Your personal data will only be kept as long as necessary.

Our Records Retention Schedule contains details of each types of record held across the organisation, who has responsibility for them and how long they should be held for.

Your rights

As a data subject, you have a number of rights. You have the:

Right to be informed
Individuals have the right to be informed about the collection and use of their personal data.

Right of access
Individuals have the right to access and receive a copy of their personal data, and other supplementary information.

Right to rectification
The UK GDPR includes a right for individuals to have inaccurate personal data rectified, or completed if it is incomplete.

Right to erasure
The UK GDPR introduces a right for individuals to have personal data erased.

Right to restrict processing
Individuals have the right to request the restriction or suppression of their personal data.

Right to data portability
The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services.

Right to object
The UK GDPR gives individuals the right to object to the processing of their personal data in certain circumstances.

Rights related to automated decision making including profiling
The UK GDPR has provisions on automated individual decision-making (making a decision solely by automated means without any human involvement); and
profiling (automated processing of personal data to evaluate certain things about an individual). Profiling can be part of an automated decision-making process.

If you would like to exercise any of these rights, please contact the Privacy Officer.

What if you do not provide data?

We do require certain information from you to enable us to provide you with a service. You will engage with some of our teams on an optional basis, such as Admissions team if looking at further training. These teams will only be able to assist you or keep you informed if you choose to provide your information to them.

Automated decision making

We will not make any decisions about you automatically using a computer, based on your personal data. All decisions affecting you will be taken by a human being.